General policyWhenever possible the use of casts is preferable to fossils for teaching purposes. Loans of rare or fragile specimens will be reviewed on a case by case basis by a museum scientist in consultation with the loanee.
Loans for teaching are generally available for the duration of a particular course lab or section of a course. Loans are subject to recall for research or molding. Please bring any specimens that are broken or require preparation to the staff's attention.
ResponsibilityFaculty-Curators are responsible for insuring proper handling and return of UCMP specimens used in their classes or by graduate instructors. Faculty-Curators must approve and sign for teaching loans. No specimens are to be loaned out secondarily.
Intrabuilding LoansConsult the appropriate Museum Scientist to borrow material from the collections to Faculty-Curator offices and labs for ongoing research. UCMP specimens loaned to Faculty may not be removed from Faculty offices or labs. Specimens removed from the collection for graduate student affiliate use should be taken out in the name of the Faculty-Curator. The Faculty-Curator is ultimately responsible for their return to the collections upon the student's departure.
Loans for in-house research by UCMP affiliates are not generally subject to recall, except in exceptional circumstances. However, UCMP affiliates are expected to make available these materials to visiting paleontologists as a professional courtesy. A "blue card" must be filled out and placed in the museum drawer upon removal of the specimen.
Loans into UCMPCopies of all loan forms and correspondence regarding a loan to affiliates of the Museum (staff, faculty, students) are placed on file with a Museum Scientist under the addressee on the loan form and under the name of the individual. Loans to students are made to their Faculty-Curator. If graduate student affiliates associated with UCMP arrange inter-instituional loans independently, they cannot use the name of the Museum in making the loan nor expect UCMP to bear responsibility for its return. The loan should be made through their appropriate department (i.e. Integrative Biology, Geology, Anthropology).
MapsThe museum retains several files of maps and map indices, and a Master Locality Map File (mostly topographic) of UCMP localities. Contact a Museum Scientist for access and use policy.
Accessions/AcquisitionsUCMP accepts donated materials complementary to existing collections. Specimens must have locality data and, if of a regulated nature, evidence of clear title (e.g. copies of collecting permits, permission letters from private land owners, or deeds of gift). UCMP reserves the right to choose not to accept materials of unclear ownership or history.
Curation of New Material Into UCMPAll materials curated into the UCMP collections will be available for scientific analysis and comparative study with collections made throughout the world. Data pertaining to the location of finds, depositional environment, geologic and biostratigraphic age, and taxonomic assignments of fossils will be entered into computerized databases. This data is available to land managers, state officials, and qualified researchers.
Collections must have locality data and field notes associated with them. Drop-off or storage of fossils prior to the submission of locality data is not permitted. Minimum curation standards:
Field NotesStudents and staff are expected to record field notes on all UCMP-funded field trips resulting in the collection of material (fossil and recent) to be deposited in the UCMP, and these records should be deposited and filed in the Museum concurrent with deposit of materials collected. Please contact a Museum Scientist for more information, including recommended format.
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