Field Notes

recommended format for handwritten or typed notes

note: recommended formats should be viewed at standard page width

Researchers are expected to compile field notes on all field trips resulting in the collection of material (fossil and recent) to be deposited in the UCMP. Field notes are required for any field trips sponsored in part or completely by the UCMP. Notes are to be written on or transferred to special long-life museum note paper (obtainable from Museum office) with permanent black ink and/or be made available in electronic form (text only file format or MS-Word for notes; GIF, TIF, PICT, or PhotoCD for images; MPEG or VHS for video). A Word template is available for the latter style. These records should be deposited and filed in the Museum concurrent with deposit of materials collected.

The following observations should be included in your field notes when applicable:

Field numbers. Personalized field numbers should be applied to any rock or fossil material collected. These should be a dated code number following the format of Year-Initials-Month-Day-item number, e.g., 96PH4-6-3 is the field number for the third specimen or locality collected by Pat Holroyd on 6 April 1996.).

Permits. Reference should be made to applicable collecting permits or permissions.

Identification. Nature of the material or site.

Location. Detailed locality description by map reference, topographic landmarks, elevation, road logs, etc. Note if any photos (for Museum deposition) were taken and compass direction camera was facing. Descriptions should attempt to be complete enough for a stranger to make a detailed replotting of the locality on a large scale map without revisiting the locality.

Stratigraphy. Formation and member name, if any; lithology of fossil-bearing rock; notes on local stratigraphic position.

Nature of occurrence. Specimen orientation with respect to bedding; probable source bed if float; preservation, etc.

Diary. General activities of the day, members of field party, logistical problems worth noting, etc.

Other members of field party who are keeping field notes for deposition at UCMP and individuals who are collecting for other institutions should especially be noted.

Dates. Dates should follow this convention: 3 May 1988

Document revised 11 Jul 1996 by P. Holroyd

   note: recommended formats should be viewed at standard page width


Recommended Format (for hand-written field notes)

Written notes should be placed only on the lined side of paper. Blank side may be used for sketches of maps, bone orientations, stratigraphic sections, photos, or other illustrative material that pertain to notes on the obverse or facing pages.

Page No.              Your Name Here                               2-3 May 1988
                                                             Quad, County, State
                                                                  Formation, Age

2 May 1988 Spent entire day in camp, dutifully washing specimens, due to heavy rains.

3 May 1988 Went out to prospect in Thousand Creek Formation., Humboldt Co., Nevada.

[=Vxxxx]    88YNH5-3-1 Antilocaprid dentary found on east side of NS-trending ridge 50 ft
            below top of ridgein SW1/4-SW1/4-SE1/4 of Sec. xx, TxxS, RxE, elev.9550 ft.
            Location plotted on Thousand Creek Quad (1956 ed., 7.5; copy attached).
            Photo (below) taken of locality from east.
            Specimen found as float, but appears to have come from a thin (4-5 cm)
            red mudstone overlain by about 1 to 1.5 meters of tan indurated
            cliff-forming sandstone and underlain by a greenish claystone
            (see strat sketch opposite).  Bone shows evidence of predepositional
            abrasion and rodent gnawing

[=Vxxxx]    88YNH5-3-2 Four burlap sacks of matrix collected about 10 m west of 88YNH5-3-1
            but in  same unit. Quarry plotted in photo.  Fragments found in situ from the
            quarry and as float just below also included under this number.

Recommended Format (for typed field notes)


PA Holroyd Field Notes 3 June 1996 - 11 June 1996 Page 3
Parenthetical comments in brackets [] were added back in the office.Lat-long readings taken with Magellan GPS 2000 and
subsequently map-checked.
4 June 1996 V77068, V96029
 Ball Island Quad, Sublette Co., Wyoming
 Wasatch Formation, Lostcabinian subage of Wasatchian NALMA
[Collecting under Bureau of Land Management permit # 302-WY-PA94 to JHHutchison.]

With J. Howard Hutchison, explored V77068 and red butte to south [=V96029].  In both the productive layer is primarily a thick reddish brown mudstone layer under and overlain by grayish, sandier mudstones.  On area previously designated V77067 we explored this red layer and float on underlying gray in small east-facing amphitheater.  Only specimen of note is a badly-preserved partial cranium of the alligatorid Diplocynodon (96PH6-4-1) found eroding out in situ from reddish mudstone at 42/xx/xxN-110/xx/xxW.  Took photos of V96029 from its western face, V77068 from SW, and V77069 from S in the late afternoon sun.

{insert photos here}